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Board Members - Reimbursement for Travel Expenses
The Department of Consumer Affairs' Accounts Payable (AP) Office is responsible for analyzing and auditing Travel Expense Claims for compliance with the laws and regulations established by the Department of Personnel Administration.
AP staff prepares checks for board members and department employees who request travel expense advances. AP staff prepares reimbursement checks for board members and employees who travel on official state business.
Reference/Resources
- DCA Travel Guide
- American Express Lodging Guide
- DGS Web site for travel information
- Online Airline Reservations
- Giselle's Travel Agency
- Enterprise Rent A Car
- Southwest (SWABIZ)
Forms
- Cost Comparison
- Excess Lodging Rate Request/Approval
- Request for Travel Advance
- Travel Expense Claim
- Justification for Reimbursement for Postage Charges
- Justification for Reimbursement for Telephone Charges
FAQ's On Travel
Q: What is the turnaround time for processing travel expense claims?
A: Seven to ten working days from receipt in the Accounting Office.
Q: What are the high cost areas for lodging?
A: $110.00 for LA & San Diego; $140.00 for Alameda, San Francisco, San Mateo & Santa Clara. Page 4 of the travel guide provides details as well as the lodging guide.
Q: Can I combine fiscal years on one expense claim?
A: No, each fiscal year must be prepared on separate expense claims.
Q: Why are receipts required for items I'm not claiming for reimbursement?
A: Having all receipts provides a complete synopsis of the trip. Asking for mileage reimbursement to the airport without an airline itinerary can be misinterpreted. Did you drop someone off or take a flight? The same is said for claiming reimbursement for gasoline without a rental car receipt.
Contact Information
California Department of Consumer Affairs
Office of Administrative Services
Accounts Payable, Travel Unit
1625 N. Market Blvd., Suite S-103
Sacramento, CA 95834
